Turn spoken thoughts into scheduled tasks in seconds.
TaskPilot Pro is a voice-first task manager that parses your speech, extracts dates, times, people and priorities, and syncs it all to the calendars and task systems you already use.
TaskPilot Pro is part of the PilotSuite family of apps — crafted for busy teams, clinicians, and leaders who don’t have time to fight their tools.
Built for people who can’t afford to forget.
Capture tasks in the hallway, in clinic, or between meetings. TaskPilot Pro turns a few seconds of speech into reliable, structured follow-through.
Voice Task Capture
Tap the mic, speak naturally, and let TaskPilot do the rest. No forms, no typing, no friction.
- Understands natural phrases like “tomorrow at 9am”.
- Extracts dates, times, people, and urgency automatically.
- Perfect for one-handed capture on the go.
Quick Action Templates
Reusable templates for the tasks you create every single day.
- Call Back, Follow Up, Schedule, Reminder, Email, Review.
- One tap to apply the right category and destination.
- Keep your workflow consistent across a busy team.
Smart AI Parsing
Lightweight AI that focuses on clarity: turn messy notes into structured tasks.
- Understands “next Monday”, “in two hours”, “before clinic”.
- Detects names like “Dr. Patel” or “with Sarah”.
- Tags urgency when you say “urgent” or “ASAP”.
Multi-Platform Sync
Your tasks shouldn’t be trapped in yet another silo.
- iOS Calendar & reminders built in.
- Microsoft To-Do / Outlook Calendar sync (Pro).
- Google Calendar / Google Tasks sync (Pro).
Location-Based Reminders
For actions that only make sense when you’re at the right place.
- Save key locations: clinic, office, home, lab.
- Geofenced “when I arrive” & “when I leave” reminders.
- Ideal for healthcare workflows and field teams.
Notifications That Respect You
Clear reminders that help you act — not noise you learn to ignore.
- iOS push notifications for upcoming tasks.
- Calendar event alerts via your existing calendars.
- Configurable timing to match your schedule.
Free vs Pro — pick your cockpit.
Start with the essentials on the Free plan, then upgrade when you’re ready for cross-platform sync, geofenced reminders, and unlimited capture.
| Feature | Free | Pro |
|---|---|---|
| Voice task capture | Included | Included |
| Quick action templates | Included | Included |
| iOS Calendar sync | Included | Included |
| Microsoft 365 sync (Outlook & To-Do) | Not in Free | Pro Only |
| Google Calendar / Google Tasks sync | Not in Free | Pro Only |
| Location-based reminders | Not in Free | Pro Only |
| Unlimited tasks & history | Limited | Unlimited |
You can upgrade or cancel anytime. Your captured tasks remain in your connected calendars and task systems.
Simple pricing for serious follow-through.
TaskPilot Pro is designed for people whose time is expensive: clinicians, managers, founders, and operators who need every follow-up done right.
Or $59.99 / year — just about $5 a month with almost 50% savings.
- Unlimited task capture and history.
- Full Microsoft 365 & Google Calendar / Tasks integration.
- Location-based reminders for clinic, office, and home.
- Priority improvements and new Pro features as they ship.
TaskPilot Pro doesn’t try to replace your calendars — it makes them smarter. Every captured task becomes an event or reminder in the tools you already live in.
Designed for high-stakes, high-volume days.
TaskPilot Pro was built with healthcare in mind — but it shines anywhere you juggle patients, clients, meetings, and follow-ups all day long.
If your day is a stream of hallway conversations, quick updates, and “Don’t let me forget…” moments, TaskPilot Pro gives you a quiet, always-ready co-pilot.
- Capture tasks in seconds as you walk between rooms.
- Send follow-ups straight into Outlook or Google without sitting down.
- Use location reminders so “order that lab” fires when you leave the clinic.
- Free your brain from the backlog while keeping nothing fall through the cracks.